Events Manager (Part-time)
Location: Remote, UK-based, with travel across the UK for events
Commitment: Flexible 2 days per week (6 month contract)
Remuneration: Dependent on experience
About us.
The British Sauna Society is the UK’s voice for authentic sauna culture. We’re a not-for-profit social enterprise working to raise awareness of the health, social and cultural value of sauna, connect a growing community, and support high-quality sauna development across the UK.
The role.
The Events Manager, working alongside the Directors, will be responsible for planning, coordinating, and delivering high-quality events for the British Sauna Society, including annual summits, competitions, and regular community engagement activities. This role requires a highly organised, proactive individual with strong project management skills, an eye for detail, and a passion for sauna culture.
The role involves overseeing national events such as:
Sauna Summit – Annual flagship event with workshops, panels, and networking opportunities.
Aufguss WM National Qualifiers & UK Participation – Coordination of heats leading to international competition.
Herbal Cup National Qualifiers & UK Participation – Herbal infusion and wellness-focused sauna competition.
Modern Classic Sauna Competitions – National qualifying round culminating in Global finals.
Additional Pop-Up & Community Events – Smaller sauna events, workshops, or wellness gatherings throughout the year.
Key responsibilities.
Event Planning & Delivery
Plan, coordinate, and execute all British Sauna Society events from concept to completion.
Manage event logistics including venue selection, scheduling, catering, equipment, and staffing.
Liaise with directors, competitors, judges, sponsors, and partners for competition events.
Oversee registration processes and ticketing systems for events.
Ensure health and safety compliance across all events.
Produce post-event reports and evaluations to drive continuous improvement.
Competitions Management
Coordinate national qualifying events for competitions (Aufguss WM, Herbal Cup, Modern Classic).
Maintain relationships with international competition bodies and ensure adherence to rules and standards.
Manage competitor communications, schedules, and results tracking.
Stakeholder Engagement
Act as the primary point of contact for event sponsors, partners, and participants.
Collaborate with marketing and communications teams to promote events.
Build and maintain strong relationships with sauna clubs, wellness centres, and industry professionals.
Administrative & Operational Tasks
Manage event budgets, invoices, and financial reporting.
Maintain detailed event documentation, timelines, and contact lists.
Coordinate volunteer teams and event staff.
Monitor and report on KPIs and event attendance metrics.
Daily Tasks
Respond to emails and enquiries from participants, partners, and vendors.
Coordinate with internal teams to track progress on upcoming events.
Update event calendars, schedules, and task lists.
Manage social media and marketing updates for upcoming events.
Handle operational queries from venues or suppliers.
Weekly Tasks
Hold planning meetings with internal teams for upcoming events.
Track budgets, expenses, and payments for current events.
Liaise with competitors and judges for national qualifying events.
Review and update risk assessments and compliance documents.
Draft and distribute event communications, reminders, and briefings.
Skills & experience.
Proven experience in events management, ideally with national or international exposure.
Excellent organisational, time management, and project coordination skills.
Strong interpersonal and communication abilities.
Experience in budgeting and financial management for events.
Familiarity with competition management, ideally in wellness, sport, or cultural events.
Ability to work independently and manage multiple projects simultaneously.
Passion for sauna culture and wellness is highly desirable.
What we offer.
Flexible, part-time and remote working.
Opportunity to shape a fast-growing organisation and movement.
Supportive, passionate team and a collaborative culture.
Interested? Please get in touch at jobs@britishsaunasociety.org.uk with a covering letter and a CV.
